GDPR Candidate Privacy Notice
Last Updated: 2 July 2026
Introduction
This Privacy Notice explains how we collect, use, store and protect your personal information when you engage with our recruitment services.
We are committed to processing your personal data fairly, lawfully and transparently in accordance with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), where applicable, and other relevant data protection legislation.
By registering with us or using our recruitment services, you acknowledge that your personal information will be processed as described in this Privacy Notice.
Information We Collect
To provide our recruitment services, we may collect and process the following personal information:
- Full name
- Residential address and postcode
- Email address(es)
- Telephone number(s)
- Date of birth (where required)
- Nationality and right-to-work documentation
- Curriculum Vitae (CV) and employment history
- Professional qualifications and certifications
- References
- Salary expectations and employment preferences
- Interview notes and assessment results
- Financial information where required for payroll or compliance purposes
- Photograph (where voluntarily provided)
- Links to professional online profiles, such as LinkedIn or publicly available business websites
- Any other information you choose to provide during the recruitment process
How We Collect Your Information
We collect personal information directly from you when you:
- Register with us
- Submit your CV or job application
- Complete forms on our website
- Contact us by telephone, email or other communication methods
- Attend interviews or recruitment events
- Subscribe to our services or newsletters
- Participate in surveys or promotional activities
We may also obtain your information from publicly available sources or trusted third parties, including:
- Professional networking websites (such as LinkedIn)
- Job boards and CV databases
- Company websites
- Referrals from colleagues or professional contacts
- Recruitment partners
- Publicly available business information
Where we obtain your information from a third party, we will inform you of the source of the data and how we intend to use it in accordance with applicable data protection laws.
Lawful Basis for Processing
We process your personal information under one or more of the following lawful bases:
- Your consent
- Our legitimate interests in providing recruitment and employment services
- Performance of a contract or taking steps prior to entering into a contract
- Compliance with legal and regulatory obligations
How We Use Your Information
Your personal information may be used to:
- Match you with suitable employment opportunities
- Introduce you to prospective employers
- Verify your qualifications and employment history
- Conduct reference and compliance checks
- Communicate with you regarding vacancies and recruitment updates
- Administer placements and payroll where applicable
- Comply with legal and regulatory obligations
- Improve our recruitment services
Sharing Your Information
We may share your personal information with:
- Prospective employers and clients
- Background screening and compliance providers
- Payroll providers
- Professional advisers
- IT service providers supporting our recruitment systems
- Government authorities or regulators where required by law
We will only share the information necessary for the relevant purpose.
Data Storage and Security
We take appropriate technical and organisational measures to safeguard your personal information against unauthorised access, loss, misuse or disclosure.
Where applicable, our recruitment software is hosted on secure Microsoft Azure infrastructure located within Europe and protected by industry-standard security controls.
International Data Transfers
Where personal information is transferred outside the United Kingdom or European Economic Area, we ensure appropriate safeguards are implemented in accordance with applicable data protection legislation.
How Long We Keep Your Information
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, regulatory, accounting and reporting requirements.
The period for which we retain your information depends on factors including:
- The nature of the information collected
- The accuracy and relevance of the information
- Your ongoing engagement with our recruitment services
- Any legal or contractual obligations
Candidate records that are no longer active will generally be retained for [5 years] unless a longer retention period is required by law.
Where appropriate, we may anonymise your information so that it can no longer be associated with you.
Your Rights
Under applicable data protection legislation, you have the right to:
- Be informed about how your personal information is used
- Request access to your personal information
- Request correction of inaccurate or incomplete information
- Request deletion of your personal information where applicable
- Request restriction of processing
- Object to certain processing activities
- Request transfer of your personal information to another organisation where applicable
- Withdraw consent where processing is based on consent
- Not be subject to decisions based solely on automated processing where such decisions have legal or similarly significant effects
We encourage you to keep your personal information accurate and up to date by notifying us of any changes.
Complaints
If you have any questions or concerns regarding how we process your personal information, please contact us in the first instance.
If you remain dissatisfied, you have the right to lodge a complaint with the relevant data protection authority in your country.
Changes to this Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in legislation or our business practices.
The latest version will always be available on our website, and where appropriate we will notify you of any significant changes by email.
Contact Us
If you have any questions about this Privacy Notice or how your personal information is processed, please contact:
[STAG – Superyacht Talent Acquisition Group]
Email: [info@stagyachting.com]
Telephone: [+44 7342 698499]